Founder’s Shadow / Executive Assistant

Founder’s Office | MicroMitti

Role Mandate

This is not a conventional administrative EA role. The person will work closely with the Founder & CEO to bring structure to priorities, meetings, information flow, follow-ups, travel and execution. The role is designed for a high-potential professional who can combine sharp business understanding with strong on-ground execution and grow into a broader Founder’s Office responsibility over time.

Key Responsibilities

1. Calendar, Access & Priority Management

• Manage and structure the Founder’s calendar across internal, external and strategic priorities.
• Coordinate meetings, participants, logistics and supporting information before the Founder’s time is committed.
• Reduce unnecessary scheduling conflicts and avoidable ad-hoc interruptions.
• Gradually develop the judgment to distinguish matters that genuinely require Founder involvement from those that should remain with functional leaders.
• Protect focused time for strategic work, health, travel, investor meetings and other high-priority commitments.

2. Follow-up & Closure Tracking

• Maintain a disciplined tracker of key decisions, owners, deadlines and dependencies.
• Follow up with functional leaders and teams on agreed actions and ensure issues move toward closure.
• Identify delays early, surface blockers clearly and escalate only where required.
• Reduce the Founder’s need to personally chase routine commitments.

3. Meeting Preparation & Decision Support

• Prepare concise pre-reads for important meetings, covering context, numbers, options, risks and decisions required.
• Collect relevant data and updates from teams before discussions.
• Capture action points and ensure post-meeting accountability.
• Help convert scattered information into structured, decision-ready inputs.

MicroMitti | Founder’s Office

4. Daily / Weekly Founder Briefing

• Prepare a concise daily brief covering priority meetings, urgent decisions, major follow-ups and key escalations.
• Support preparation of the weekly leadership review and ensure pre-reads are received on time.
• Highlight only what matters most rather than forwarding every update to the Founder.

5. Leadership & Cross-Functional Coordination

• Coordinate closely with Sales, HR, Finance, Marketing, PR, Operations, Projects/Construction and other functions.
• Track cross-functional dependencies and ensure the right owner is driving the issue.
• Work confidently with senior leaders while remaining respectful, factual and outcome-oriented.
• The role coordinates and drives closure; it does not replace functional leadership accountability.

6. Travel & External Coordination

• Coordinate business travel, external meetings and related logistics.
• Support the Founder during investor, media, industry, partner and strategic engagements when required.
• Ensure the Founder is properly briefed and prepared before important external interactions.

7. Confidentiality & Trust

• Handle sensitive information related to strategy, senior hiring, fundraising, financial matters, investor discussions and leadership issues.
• Maintain absolute discretion, maturity and professional judgment at all times.

Candidate Profile

Strong education is a must. We are looking for candidates with a strong academic foundation from a respected institution. Academic quality alone is not enough; the candidate must also have meaningful on-ground execution experience and the maturity to operate close to a Founder in a fast-growing organization.

Non-Negotiables

• Strong educational background from a credible institution.
• Proven on-ground work experience with real ownership, execution and accountability.
• Exceptional verbal communication skills.
• Excellent written communication and business writing skills.
• Strong presentation skills and executive presence.
• High attention to detail with reliable follow-through.
• Ability to prioritize under pressure and handle multiple moving parts.
• High confidentiality, maturity and discretion.
• Sharp problem-solving ability and strong business judgment.
• Comfort working directly with senior leadership and external stakeholders.
• Willingness to travel and adapt to a dynamic Founder-led environment.

Preferred Backgrounds

• Founder’s Office / CEO Office
• Executive Assistant to Founder / CEO with broader business exposure
• Business Operations / Strategy
• Startup Operations
• Consulting

MicroMitti | Founder’s Office

• Investment Banking / Corporate Finance
• Management Trainee / Leadership Development Program
• Project Management or other execution-heavy business roles

What Success Looks Like

• The Founder spends less time on routine follow-up and coordination.
• Important meetings are better prepared and faster to conclude.
• Actions after meetings are tracked to closure.
• Unnecessary interruptions reduce materially.
• Information reaches the Founder in a structured, decision-ready format.
• The person develops enough context and credibility over time to independently handle selected Founder’s Office responsibilities.

Growth Path

First 3 months:

• Understand the Founder’s working style, priorities and decision patterns.
• Take ownership of calendar coordination, meeting preparation and action tracking.
• Build working relationships with senior leaders and understand MicroMitti’s operating rhythm.

6–12 months:

• Handle stronger Founder access filtering and decision preparation.
• Drive cross-functional follow-up with greater independence.
• Coordinate leadership review preparation and selected strategic projects.
• Grow into a broader Founder’s Office / strategic operating role based on performance.

Compensation

CTC will be excellent and benchmarked to attract the right candidate. MicroMitti is willing to pay materially above a routine EA role for a high-calibre candidate who combines education, communication, presentation, execution and long-term potential. Compensation should not become the reason we compromise on candidate quality.

Selection Approach

• Resume and education screening.
• HR interview focused on communication, presentation, maturity and motivation.
• Practical business / prioritization assignment based on a realistic Founder’s Office day.
• Leadership interaction to test ownership, execution and executive presence.
• Final Founder interaction only for the strongest shortlisted candidates.

Important Note for HR

Do not optimize this search for the cheapest acceptable candidate. This is a high-leverage Founder’s Office hire. The sourcing strategy should prioritize quality, potential, communication, education and execution ability. We are prepared to offer an excellent CTC to secure the right person.